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Conference Coordinator

Overview

Lancaster House is Canada's leading provider of conferences, information and analysis on labour, human rights and employment law. We are looking for an experienced, take-charge professional with excellent organizational and administrative skills to join our conference team. Travel within Canada may be required.

Principal Duties

  • Assist with negotiations for space contracts, conduct site inspections and book event space
  • Arrange food and beverage orders for conferences, order supplies, reserve and research audiovisual equipment, make travel arrangements for speakers and staff
  • Adhere to event budgets and verify expenses
  • Supervising logistics at each event to ensure that details are handled as arranged
  • Serve as liaison with vendors on event-related matters
  • Prepare conference schedules for staff and volunteers
  • Serve as liaison with vendors on event-related matters
  • Recruit, supervise and prepare schedules for staff and volunteers
  • Review and revise conference marketing emails, print brochures, final programs and conference booklets
  • Liaise with speakers, arrange and conduct conference call and send all supplementary materials pertaining to speaking engagements
  • Coordinate sponsorship of external conferences and trade shows
  • Request and maintain approvals for Continuing Professional Development Course credits for all live and audio conferences
  • Other work as assigned by the Chief Operating Officer and/or the management team

Qualifications

  • Post-Secondary Education with a degree/diploma in Event Planning/Event Management or equivalent (mandatory)
  • Minimum 2-5 years of previous related event experience.

Skills

  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, and Access
  • Excellent communication skills, including writing, proofreading skills
  • Excellent interpersonal skills both in person and by phone, with high professionalism
  • Able to organize and prioritize numerous tasks and complete them on schedule
  • Precise attention to detail
  • Ability to multi-task several projects at once
  • Team player and willing to help out and perform additional tasks when required

Job Type

  • This is a 14-16 month contract position

Lancaster House is committed to fulfilling its obligations under the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act and welcomes and encourages applications from people with disabilities. Accommodations in accordance with the legislation are available on request for candidates taking part in all aspects of the selection process.

Please email your cover letter and resume to Roshien Asanta at: rasanta@lancasterhouse.com. We thank all applicants; however, only those selected for an interview will be contacted.

WRITER AND RESEARCHER
in Labour, Employment and Human Rights Law

About Lancaster House

Lancaster House is Canada's leading provider of conferences, information and analysis on labour, human rights and employment law. Our aim is to make a positive contribution to labour relations and the quality of Canadian work life. A dynamic and innovative company, Lancaster House provides information services in a variety of formats: on-line and in print, through books and newsletters, and through audio conferences, live panels, and hands-on workshops. Our seminars are attended by lawyers, union representatives, human resources professionals, academics, and adjudicators across Canada.

The Role

We are looking for a dynamic, enthusiastic and engaged individual, with a depth of experience in and a broad knowledge of all aspects of labour, employment and human rights law to research and write case law and legislative summaries and commentaries. The role requires the writer/researcher to provide in-depth legal analyses and critiques in a variety of areas of labour, employment and human rights law in a style that is readable and free from legal jargon.

Qualifications

LL.B. or J.D. (mandatory). LL.M with a focus on labour or employment law (preferred). Experience in the field of labour, employment and/or human rights law is desirable.

Skills

  • Capable of working independently while staying connected with colleagues.
  • Able to organize and prioritize numerous tasks and complete them on schedule.
  • Significant, and preferably comprehensive knowledge, in various areas of labour, employment and human rights law, and the ability to provide detailed, expert legal analysis, commentary and social and legal critique of developments in jurisprudence and legislation.
  • Excellent writing skills, and the ability to write to engage both lay and expert readers, is required.
  • A keen interest in labour, employment, human rights and related areas of social policy, as well as genuine social and intellectual curiosity about these areas of law are essential.
  • Interest and familiarity with international labour law and policy, and the ability to speak or read in another language, will be considered an asset.
  • Proficient in MS Office Suite and Outlook, and in legal research using Quicklaw, CanLII and other legal databases.
  • Familiar with and adept at using Twitter, Facebook, and other Internet-based tools and social media to keep abreast of current developments and connect with experts in the field.

Other Attributes

The successful candidate should have a keen interest and broad-based knowledge of labour, employment and human rights law. The individual must be energetic, enthusiastic, personable and intellectually engaged in the subject-matter areas. A strong academic background is essential to perform the many and varied tasks of the position, including interacting with experts, academics, practitioners, advisory committee members and speakers in the areas concerned.

Work Environment

Collegial, intellectually stimulating environment, involving socially significant work. The successful candidate is likely to be an individual who has a strong intellectual and social curiosity in the area of labour, employment and human rights law; possesses the ability to identify and analyze current trends and developments, and to interview leading practitioners and experts in the field; displays strong verbal and written communication skills; enjoys work that is creative as well as analytical; exhibits, to a marked degree, energy and humour; and can work quickly and accurately while maintaining a sense of humour under pressure.

Salary commensurate with qualifications. Please email your cover letter and resume to Stephanie Amaral at: samaral@lancasterhouse.com. We thank all applicants; however, only those selected for an interview will be contacted.